Israel Scholar Archive : Preparing for Contribution
Getting Ready To Archive Your Works
Israel Scholar Works is a non-religious apolitical digital archive for creative work by the
faculty and staff of Israel Academic Institutions and Jewish scholars all
around the world. It is non-religious and apolitical. This page explains how to get ready for submission and
what information every contributor should have in place before submitting
his/her publication to the Israel Scholar Works archive.
1. Register To Use Israel Scholar Works
You must log onto “Israel Scholar Works Submit Now page”
before you can submit an item. Registration is available at
this link. Registered authors will be provided with the link to access
Israel Scholar Works online submission form.
2. Understand That No Further Formatting of Your
Manuscript Will Be Necessary
Israel Scholar Works provides a secure Web site that allows
you to log in and deposit your work(s). You will be able to deposit articles
created in a wide range of electronic word-processing formats, along with
any other files containing figures, tables, or supporting information.
No further formatting of your manuscript will be necessary. To submit an
article you will do minimal typing, as well as a series of the article
text copy-and-paste operations using simple Israel Scholar Submit Now Web
form page. An on-screen confirmation will be generated for you to verify
you that the submitted form has been received. An additional receipt will
be emailed to you to verify that all supporting materials (such as image
files, as well as original manuscript text file) has been received.
As you might well aware, the formatting of journal articles
may vary significantly among different journals. Israel Scholar Works addresses
this deficiency in that all articles in Scholar Works archive, regardless
of their original format, are converted into a single, explicit, and well-specified
data format. We intend to use the Article Archiving Extensible Markup Language
(XML) Document Type Definition (DTD) developed by the National Library
of Medicine (NLM) USA.
Special arrangements will be used for lengthy thesis submission.
After conversion to a standardized digital XML format
by Israel Scholar Works, you will be able to preview the article as it
will appear online and correct errors, if necessary. The article will appear
in Israel Scholar Works after the time-delay you specified, as measured
from the time of printed publication.
3. Collect Necessary Files
Determine whether your material consist of one or several
items. The publication unit in Israel Scholar Works is a Publication Folder.
A Folder can include an article in a single file, or the article file accompanied
by the supporting dataset (ex. image files for Figures and Tables; movies;
text supplement).
Before submitting to Israel Scholar Works please make
sure you have all files in your possession. These may include article
text files (prepared with your favorite word processor software, preferably
with MS Word .doc files) and image files for Figures and Tables.
4. Verify Your Copyright
Verify your copyright: If the work has been published
previously, check your copyright transfer form to be sure you have the
right to post it. Check current policies of your publisher, because new
regulations may override the terms you accepted in the past and presently
allow archiving. If it is a work of multiple authorship, ascertain that
other authors also approve contribution into Israel Scholar Works. For
more information a separate page on Copyright issues is
available.
5. Understand Israel Scholar Major Archiving Terms
At present many for-profit and learned societies' scientific
publishers allow self archiving and Institutional archiving of scholar
works. See specific language of the self-archiving policy by Elsevier
and Science
magazine by AAAS. The latter source further says, that in order "to
qualify as a personal web site the site must be devoted to the author's
research and owned by the author (or if the author's employer is a non-profit
institution, owned by that institution)."
To meet such requirement by publishers you will have to
agree (upon submission of your work published previously) with "personal
website" definition of your Israel Scholar Works postscript archive web
folder, the publication unit in Israel Scholar Works (see Item
3 above).
As a part of your submission, you will also have to grant
to Israel Scholar, the right to disseminate your article postscript or
your thesis, provided that the integrity of the article is guaranteed,
that the original publisher is duly identified, and that proper attribution
of authorship and correct complete citation details are endorsed on the
postscript publication.
For more information please see Israel Scholar Works Copyright
Information.
6. Gather Citation Information
Gather complete citation information: You will be prompted
to enter citation information as part of the submission process. Please
provide as much information as possible using the fields provided in the
online submission form. For journal articles, include the journal title,
abbreviated, ISSN number, publisher name and location, volume and issue
numbers, date, paging, DOI, PubMed ID, and hyperlink (URL) to the article
on the Publisher/other web site(s). For book chapters, include authors'
names, the book title, place of publication, publisher name, date, pagination,
and URL. For thesis, include the author name, the University and place
of publication, date, and pagination. Include an URL for items published
on a Web site (such as a personal page or an electronic journal).
7. Carefully Think About Keywords
Subjects and keywords will help global audience locate
your work. Keywords and key word phrases can be pulled from the work itself,
or they can be concepts that describe what the work is about. Subjects
and keywords are especially important for works that are non-textual, such
as images.
8. Suggest Collection
Decide into which collection (life sciences; chemistry;
physics; etc) you will submit your work.
Need assistance?
Send an email: postmaster@israelscholar.org . Also consult
the context-sensitive help within "Israel Scholar Works Submit Now page"
for detailed submission instructions.
Further information will be available as soon as it becomes
available. Be the first to know about Israel Scholar Works developments
by subscribing to
Israel
Scholar News Alerts.
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